Reports & documents
From rental concern to board-ready review
Every packet carries the rule, ownership information, source history, submitted evidence, coverage limitations, and review status needed for a consistent board discussion.
The board evidence review packet
The Association Radar Compliance Packet is a single, board-ready document that pulls the whole review together — so the board can discuss a concern without reconstructing the investigation. Shown here with clearly labeled sample data.
Board Evidence Review Packet
Rental Activity Review · prepared for board review
- Association
- Harborview Commons Condominium Association (demonstration association)
- Property
- Beachfront condominium · 96 units (sample)
- Unit
- Unit 214 (fictional)
- Owner record
- Owner of record on file — verified from public records (sample)
- Rental rule
- Association rule: 7-night minimum rental period (Declaration §12.3, sample)
- Community concern
- Community-submitted concern with 2 attachments (sample)
- Public research
- Public review describes a 3-night stay (fictional sample)
- Sources
- 1 public listing page · 1 public review · captured 2 days ago (sample)
- Coverage note
- Some sources were unavailable — documented as unavailable, never treated as evidence.
- Recommended next step
- Recommend management verification before any board action.
Prepared for management and board review. Not a determination of any violation. Board / management / counsel approval required before any notice or enforcement action.
Page 1 of 3 · full packet available as PDF / Word
What you can export
One board-ready packet brings the applicable rule, ownership information, source-linked evidence, coverage limitations, review status, and recommended next steps together — with the review disclaimer on every output.
Association Radar Compliance Packet
PDF · WordThe consolidated packet: the governing rule and where it appears, unit and ownership information, evidence with its source and capture date, community submissions kept clearly separate, coverage and limitations, review status, recommended board or manager actions, and any clearly labeled draft correspondence.
The following are parts or exports of the packet, not separate products you buy or a separate purchase you need to make:
Owner and Unit Register
PDF · WordThe full unit and owner register with provenance and verification status, rendered fresh from current records.
Rental Activity Review
PDF · WordThe per-unit summary of possible under-minimum rental activity, with confidence levels and honest source coverage.
Unit Evidence Pages
PDF · WordA focused view of one reviewed item and its public-source evidence, for a specific unit.
Full Research Appendix
PDF · Word · ExcelThe complete table of reviewed items, including the spreadsheet export.
Audit History
PDF · CSVThe append-only, hash-chained record of review actions, with the disclaimer and PII-redacted snapshots.
Draft Correspondence
Word · PDFCourtesy reminder, request for owner response, and notice drafts — clearly labeled DRAFT and NOT SENT. A person reviews and edits them, and the association sends them.
Human approval before action
Nothing is issued automatically. Every notice, decision, and enforcement step passes through a person and the association's own approval process.
- Concern received
- Evidence reviewed
- Association Radar Compliance Packet prepared
- Board or committee decision
- Association sends approved correspondence
Notice & decision documents
Association Radar prepares editable drafts a person reviews and marks sent. It never auto-sends anything, and by design it does not assess or recommend a fine amount.
Every sample document is a draft
Sample documents are shown with sample data, marked Draft — not issued, and require board / management approval. Documents are subject to your governing documents and applicable law.Exactly what exists today, and what an editable draft looks like
| Document | Status |
|---|---|
| Courtesy / Friendly Reminder notice | Available today |
| First Warning / Request for Owner Response | Available today |
| Notice of Alleged Violation / Opportunity to Cure | Available today |
| Repeat-activity notice / Attorney review packet | Available today |
| Hearing notice | Planned — sample concept |
| Board / committee decision record | Captured in workspace |
| Approved fine / enforcement notice | Not offered by design |
What an editable draft looks like
This is one of the notice drafts Association Radar generates today — a courtesy reminder. A person reviews and edits it, and it is only sent through your association's own process. It is not a notice of alleged violation, and it never states a fine amount.
Available today as an editable Word / PDF draft. Nothing is issued automatically.
Courtesy / Friendly Reminder
Editable Word / PDF
- To
- Owner of record — Unit 214 (fictional)
- Re
- Possible rental activity below the association minimum-stay rule
Dear Owner,
Our records indicate possible short-term rental activity at your unit that may fall below the association's minimum-stay requirement of seven (7) nights (Declaration §12.3, sample).
This is a courtesy reminder, not a notice of alleged violation. We ask that you review the governing documents and confirm your unit's rental arrangements are consistent with the association's rules.
Please contact management with any questions.
Honest coverage
The packet states source coverage honestly, including partial coverage. An unavailable source is documented as unavailable — never as evidence.Prepared for review — not a verdict
The packet is prepared for management and board review. It organizes public-source evidence, community submissions, and review status; it does not establish that any violation occurred, calculate a fine, or take an enforcement action.Give your board and management a clearer way to care for your community.
Organize rental compliance, community requests, ownership information, and board-ready records in one place — with people in control of every decision.